How it Works

Step by Step

Except during the fall, when our Gift Basket Line is also available, we now have 12 types of cheese in our fundraising line, a colourful, tasty and varied selection: 400g blocks of Medium, Old, Extra Old, Marbled, and Caramelized Onion* Cheddar, Gouda*, Havarti, Brick with Hot Pepper, and Brick with Onion & Parsley; 200g pieces of 12-year-old White Cheddar*; and 400g bags of Pizza Blend Shred* and Grated Parmesan Blend.

* Denotes a product that was new to the line-up as of the Fall of 2023.

Once you decide to conduct a campaign, the steps that you need to take are as follows:

Step 1:        

Determine the approximate number of people who will be involved. We require that information for planning purposes and so that we can provide you with an appropriate number of order forms with photographs of the cheese on the front side if you want print-based copies. Please note that the front and back sides of the order form can also be supplied as a PDF file, which many groups now choose to use exclusively.

Step 2:       

Contact us to obtain your campaign supplies. The information that we require includes:

  1. The name of the fundraising group
  2. Campaign starting date
  3. Number of participants
  4. Order Form Preference: Hard Copies _____ How Many? _____ and/or PDF Version  _____
  5. The delivery address and directions if necessary
  6. The address to which you would like print-based order forms sent (if desired) if that differs from above
  7. The name(s) and telephone numbers) of your campaign contact person(s)
  8. The e-mail address(es) of your campaign contact person(s)
  9. The organization’s fax number, if applicable
  10. Your program selection: Cheese Only
  11. Your order placement date
  12. Your desired delivery date, which must be at least 14 days after your order is placed. (Please refer to Step 5).

Step 3:

Upon receipt of your campaign supplies, distribute forms to participants, who will then pre-sell the cheese. Please refer to our “Helpful Hints” section for suggestions on organizing a successful fundraising campaign, which we composed based on feedback from other groups.

Step 4:

Request that your participants hand in the entire form with totals calculated and cross-matched for accuracy.

Step 5:

Request the campaign organizer(s) to calculate, on a separate order form or spreadsheet, the total number of pieces of each product sold, the overall total of cheese pieces and/or gifts, and total sales amount (in dollars). Once that calculation has been completed, place your order by telephone, e-mail, or fax at (519) 539-0294 or (403) 282-8356. Please note that we do not have a full-case requirement, which means that you can order the exact number of pieces of each product sold, and thus won’t have left-over products at the end of your campaign. Once your order has been placed, we will send a Sales Order Acknowledgement form to the campaign organizer(s) for double checking and make tentative delivery arrangements, which will be finalized closer to the delivery date.

Step 6:        

Receive your order on the agreed-upon delivery date. If requested, we include bags for individual participant order sorting and distribution. Each box is labelled, and two picking sheets will accompany your order, including a detailed one listing the contents of each. Please ensure that you verify the quantities received before you sort and distribute the cheese. We take every precaution to ship exactly as ordered and label each case accurately. If, however, any corrections are required to the quantities shipped, that must be reported to us prior to distribution.

Step 7:

Distribute the cheese to the participants with the request that they deliver it as soon as possible, collecting funds when they do if they didn’t at the time the order was received. Please keep in mind the fact that our product is perishable and should be stored in a cool place, but not frozen. That generally means that distribution should not be delayed. Also, please remind participants that, if they are accepting cheques, these should be made payable to your group.

Step 8:        

Pay the invoice that accompanies your order. You will be billed for the total number of pieces ordered, based on the pricing information provided, plus a modest delivery fee if applicable. (Please refer to the next page for specifics). Invoices can be paid in cash if being delivered by our driver, or by cheque, credit card or electronic funds transfer – whatever works best for your group. Our payment terms are net 15 days.

We are available to you by telephone or e-mail to provide assistance or answer any questions that may arise during your fundraising project:

OUR TOLL-FREE FUNDRAISING TELEPHONE NUMBER IS

1-800-265-1973 Extension 26

WE CAN ALSO BE REACHED BY E-MAIL AT fund@springbankcheese.ca